How to create secure list in OneDrive

As we are thinking that OneDrive can offer only document library to store our personal documents, but technically OneDrive comes from SharePoint family. So, it can offer lots of feature like SharePoint.

So, in this blog, we are going to learn how to create a new list in OneDrive using GUI. And I am going to create a new list to store my upcoming event information and in future I will setup MS Flow to send a reminder email to me.

Most of the SharePoint techie knows, how the SharePoint URL designed and Basically, OneDrive URL formation will be like following format

https://tenant-my.sharepoint.com/personal/username_domain_com/_layouts/15/onedrive.aspx

So, in the above URL just replace Onedrive.aspx to viewlsts.aspx at end of the URL, it will take you to the Site Content page, where you can view and create List, Library, sub-sites and adding SharePoint Apps.

As highlighted in above image, just click new button and select List and on next screen just provide your list name. in my case I just given like MyList and checked Show in site navigation checkbox.

One thing we should know, OneDrive home page has some customized left navigation, so your newly created list will not be displayed.

Once list created, click GOG icon from top right and click List setting to customize your newly created list

I have created Some columns and items in the list

Now if you go to your OneDrive home page, you can’t see your newly created list on Left navigation, so you can copy your List URL and add it in your default library as item. Click new and select link option.

Then, provide your list URL and provide file name for it. And it will store like a bookmark for you

And finally, you can see your new list added in the root library as an item, so you can setup a separate permission for that URL items.

Iterate SharePoint List Items And Send A Consolidated Email To a Recipient Using Designer Workflow

By default, there is no OOTB (Out-of-the-Box) workflow to send an email with a consolidated list item, so in SharePoint 2013, the Designer Workflow has a special feature called “Call REST API”.

So, I am using site workflow here, since we are going to iterate the list item.

Let's give it the name “Send_Email” and select the platform as “SharePoint 2013".

Once we've entered the Edit mode, click Local Variable from the ribbon and create some basic local variables.

The variables are -

Variable Name	Type
Index	Integer
RequestHeader	Dictionary
ResponseContent	Dictionary
ItemCollection	Dictionary
SiteURL	String

Step 1

As a first step, log the information in the workflow history to know that workflow is started.

Step 2

Set a variable called Index as 0.

Step 3

Build a dictionary to understand the code from the response. For that, we need to add two values to get the information from SharePoint and assign the output to the RequestHeader dictionary.

Name	Type	Value
Accept	String	application/json;odata=verbose
Content-Type	String	application/json;odata=verbose

Step 4

Get the current site URL and assign it to an already declared variable called Site URL.

Step 5

Call the HTTP web service and declare the REST API syntax to get the items.

Then, click on the properties of the called HTTP Web Service and declare the dictionary on a respective place.

Step 6

Log the response code in the Workflow history. If your REST API code works, then the response code would be OK or else, it will return as NOTOK.

Step 7

Get a result from the response content and store those values to the itemCollection variable.

Step 8

Count the number of items gotten from the item collection variable and store it in another variable called Count.

Step 9

You can log the count in Workflow History if required.

Step 10

Create a new variable to store all your looped items in one place. Here, I have created a variable called EmailContent and added some Table Header.

Step 11

Create a loop with times and add the count variable to run a number of times.

Step 12

Get a first column value by assigning ([%Variable:Index%])/CoumnName from ItemCollection Dictionary and output to a new variable.

Step 13

Repeat the step12 for all your columns.

Step 14

Set the variable that you created on step 10 and declare all column values here.

Step 15

As a loop, we need to increase the index value with the value 1 because values return like array 0,1,2,3… so, calculate the index value plus 1 and store it in another variable called Calc.

Step 16

Set the calculated calc value to the Index to get another list item.

Step 17

At last, send an email function with the collected items.

And the full workflow would be like the below image.

And the final result would be like below.